Paycor’s Features and Functions:
Core HR Management
Employee Database: Centralized repository storing personal information, contact details, emergency contacts, job history, position changes, wage rates, and employment documentation. Track company assets in employee possession (laptops, phones, equipment) with checkout/return dates.
Employee Relations Management: Document disciplinary actions, grievances, performance discussions, and workplace incidents with case management workflows, audit trails, and secure access controls ensuring confidential handling of sensitive matters.
Document Management: Secure storage for employee files including offer letters, signed policies, performance reviews, certifications, and licenses. Attach documents to employee profiles with expiration tracking and automated renewal reminders.
Position History Tracking: Comprehensive records of employee journey including start dates, promotions, transfers, pay increases, title changes, and department movements providing visibility into career progression and organizational mobility.
PTO and Leave Management: Configure unlimited PTO policies (vacation, sick, personal, bereavement) with accrual rules, carryover limits, and blackout periods. Employees request time off through a mobile app with manager approval workflows and automatic balance calculations.
Compliance Tracking: Monitor certifications and licenses required for specific roles with expiration alerts 30, 60, and 90 days in advance. Track training completion, policy acknowledgments, and mandatory compliance activities ensuring workforce maintains required credentials.
Paycor Core HR
Payroll Processing
Flexible Pay Options: Support salary, hourly, commission, bonus, tips, piece-rate, and seasonal pay structures. Process regular, off-cycle, bonus-only, and correction payrolls. Handle multi-state payroll scenarios with automatic jurisdiction detection and tax calculations.
Tax Management: Automated calculation and withholding for federal, state, and local taxes across all 50 states. Electronic filing with IRS and state agencies on employer's behalf. Year-end W-2 and 1099 processing with electronic delivery to employees. Form 945 support for non-payroll payments including pensions and annuities.
Direct Deposit: Unlimited direct deposit accounts per employee supporting primary checking, savings, and secondary allocations. Prenote verification ensuring account validation before first deposit. Failed deposit notifications with automatic check issuance fallback.
Earned Wage Access (OnDemand Pay): Employees access a portion of earned wages before scheduled payday via mobile app without employer fees. Paycor funds advances and reconciles during regular payroll processing, providing financial flexibility without impacting cash flow.
Payroll Reporting: Comprehensive standard reports including payroll register, deduction reports, tax liability summaries, wage reports by department/location/job, and labor distribution. Custom report builder with export to Excel, PDF, and CSV formats.
Compliance Dashboard: Real-time visibility into potential payroll issues including missed timesheets, overtime thresholds, minimum wage violations, and certification expirations. Alerts enable proactive correction before payroll processing preventing compliance penalties.
Paycor Payroll
Paycor Payroll
Talent Acquisition/Recruitment
Applicant Tracking: Full-cycle ATS managing requisitions, job postings, application processing, candidate communication, interview scheduling, and hiring decisions. Recruitment pipeline visibility with drag-and-drop candidate movement across hiring stages.
Job Board Integration: Automatic posting to 20,000+ job boards including LinkedIn, Indeed, Monster.com, Glassdoor, and CareerBuilder from a single source. Track application sources identifying most effective recruitment channels for budget optimization.
Branded Career Pages: Customizable career sites reflecting employer brand with company culture videos, employee testimonials, benefits information, and location details. Mobile-optimized application experience reducing candidate drop-off.
AI-Powered Candidate Matching: Machine learning algorithms analyze job requirements and candidate profiles recommending best-fit applicants. Automated screening questions filter unqualified candidates before manual review saving recruiter time.
Recruitment Analytics: Dashboards tracking time-to-fill, source effectiveness, cost-per-hire, applicant-to-interview ratios, and offer acceptance rates. Identify bottlenecks in the hiring process and compare metrics across departments, locations, and job families.
Interview Management: Schedule interviews with calendar integration, send automated reminders to candidates and interviewers, collect feedback through structured evaluation forms, and maintain complete interview records supporting hiring decisions.
Paycor Talent Management
Onboarding
Pre-Boarding: Engage new hires between offer acceptance and start date with welcome communications, team introductions, and early paperwork completion. New employees complete I-9, W-4, direct deposit setup, emergency contacts, and benefits enrollment before day one.
Electronic Signatures: Collect e-signatures on offer letters, employee handbook acknowledgments, confidentiality agreements, and company policies through mobile-friendly workflows. Legally binding signatures with audit trails stored securely.
Automated Checklists: Configurable onboarding task lists assigned to new hires, hiring managers, and HR administrators. Tasks include IT provisioning, workstation setup, training enrollment, introductions to colleagues, and first-week activities with automatic reminders.
Compliance Forms: Streamline I-9 completion with E-Verify integration, collect state-specific new hire paperwork, obtain policy acknowledgments, and gather emergency contact information. Secure storage with searchable access for audits.
Paycor Onboarding
Performance Management
Goal Setting and Tracking: Cascade organizational objectives to departments, teams, and individuals creating alignment throughout the organization. Employees set SMART goals with manager approval, track progress throughout the year, and update status with quantifiable metrics. Visual dashboards show goal completion rates across teams.
Continuous Feedback: Real-time recognition and coaching between managers and employees outside formal review cycles. Peer-to-peer feedback, kudos, and appreciation fostering a culture of continuous improvement and engagement.
Performance Reviews: Configurable review cycles (annual, semi-annual, quarterly) with customizable rating scales and competency frameworks. 360-degree feedback collecting input from managers, peers, direct reports, and self-assessments. Automated workflow routing reviews through approval chains.
Pulse Surveys: Quick employee sentiment checks on engagement, satisfaction, workload, and organizational initiatives. Anonymous responses encourage candor while aggregated results identify trends requiring leadership attention.
Career Development Planning: Employees and managers collaborate on career pathing identifying skills gaps, development opportunities, stretch assignments, and succession readiness. Integration with the learning management system recommends training addressing identified needs.
Compensation Management: Link performance ratings to merit increases and bonuses with built-in budgeting tools. Compare proposed increases against budget allocations, benchmark against market data, and ensure pay equity across demographics.
Paycor Compensation Management
Paycor Surveys
Paycor Feedbacks
Time and Attendance
Mobile Time Clock: GPS-enabled clock-in/out via smartphone app with location verification preventing buddy punching. Offline capability allows clocking when the internet is unavailable with automatic sync upon reconnection. The photo capture option validates employee identity.
Geofencing: Define geographic boundaries around worksites allowing clock-in only when employees physically present at location. Automatic alerts when employees clock in outside designated areas enabling immediate manager intervention.
Web-Based Time Tracking: Browser-based time clock for office employees and managers with dashboard showing who's clocked in, scheduled breaks, and shift end times. Real-time visibility into workforce presence across multiple locations.
Scheduling: Build shift templates replicating weekly schedules, manage employee availability preferences, post open shifts for eligible employees to claim, and approve shift swap requests between employees. Labor cost forecasting projects expenses based on scheduled hours and wage rates.
Attendance Monitoring: Track tardiness, early departures, unscheduled absences, and attendance patterns. Configurable point systems automatically calculating attendance infractions with alerts when employees approach disciplinary thresholds.
Integration with Payroll: Seamless data flow from time tracking to payroll processing eliminating manual entry errors. Approved timesheets automatically populate payroll calculations including regular hours, overtime, shift differentials, and meal break deductions.
Paycor Time Management
Learning Management
Course Catalog: Library of training content including compliance courses (harassment prevention, workplace safety, HIPAA), onboarding modules, skills development, and leadership training. Upload custom content or license third-party courses.
Learning Paths: Structured curriculum assigning sequences of courses to employees based on job roles, career goals, or compliance requirements. Automatic enrollment when employees change positions ensuring they receive necessary training.
Compliance Tracking: Monitor mandatory training completion with automated reminders as deadlines approach. Certification management tracking expiration dates with renewal notifications ensuring the workforce maintains required credentials.
Learning Analytics: Reports showing course completion rates, time-to-completion, assessment scores, and learning hours by employee, department, and location. Identify skills gaps and training needs across organizations.
Paycor Learning Management
Benefits Administration
Open Enrollment: Configure enrollment periods with employee communications, decision deadlines, and carrier effective dates. Employees compare plan options side-by-side with premium calculations based on coverage elections and dependent information.
Life Events: Process qualifying life events (marriage, birth, adoption, divorce) triggering special enrollment periods outside annual enrollment. Track documentation supporting enrollment changes and ensure carrier notification within required timeframes.
COBRA Administration: Automate COBRA notices for qualifying events, track premium payments, monitor COBRA coverage periods, and send timely termination notifications. Compliance with federal continuation coverage requirements.
Analytics and Reporting
Pre-Built Dashboards: Hundreds of visualizations covering workforce demographics, turnover analysis, headcount trends, compensation benchmarking, recruiting metrics, time and attendance patterns, and diversity initiatives. Executive dashboards summarizing key workforce KPIs.
Custom Report Builder: Drag-and-drop interface creating reports on any data field with filters, groupings, calculations, and sorting. Schedule automatic report delivery via email or save to shared folders for stakeholder access.
Predictive Analytics: Machine learning models projecting future turnover identifying at-risk employees based on tenure, performance, compensation, and engagement factors. Proactive retention strategies targeting high-risk talent before departure.
Benchmarking: Compare organizational metrics against industry standards and geographic peers across dimensions including turnover rates, time-to-fill, compensation percentiles, and benefit adoption. Identify areas where organization leads or lags the market.
Paycor Analytics
Paycor Analytics
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